Philips Tasy: a guide to the modules for hospital managers

Tasy is a hospital information system that covers the whole hospital, from scheduling to accounting. For a manager, that is both the advantage and the difficulty. The advantage is that all the information is in one place. The difficulty is that each department only knows its own part, and when the month's result does not add up nobody can say where along the way the problem began. This guide lays out the Tasy modules in the order the patient goes through them and says what each one gives management.

Function names and menu layout vary with the version and each hospital's setup. What does not vary is the logic: each step records something the next step uses.

The patient's path through the system

The table makes one point: accounting and costing sit at the end of the path and depend on everything before them. A supply dispensed and not recorded in the pharmacy shows up months later as a stock difference and a wrong cost in the unit. The end-to-end case in Tasy follows an elective surgery along this whole path.

Registration and scheduling

The patient register is the base of everything. A duplicate here splits one person's history into two records, breaks readmission KPIs and gets in the way of the account. Scheduling organizes the hospital's resources (professionals, rooms, equipment), and it is where payer authorizations for elective procedures begin.

For management: no-show rate, average time to the first slot, schedule use by specialty. Details in patient registration in Tasy and scheduling in Tasy.

Front desk and encounters

The encounter is born at the front desk, with the payer and the category (accommodation). That information sets the price of almost everything on the account. The encounter can be outpatient, emergency, inpatient or external (tests for outside patients), and each type has its own workflow.

For management: volume by encounter type, payer and source; door times in the emergency department; conversion from emergency to admission.

Admission and beds

Admission ties the encounter to a bed. Each transfer between units is a recorded stay, and those stays feed the daily census. Patient-days, occupancy rate and average length of stay come from here. See inpatient admission in Tasy and bed management in Tasy.

Medical record, orders and tests

The electronic medical record holds progress notes, orders and requests. For management it matters for one simple reason: it is what supports billing and denial appeals. A procedure with no record does not survive the payer's audit.

An order generates dispensing in the pharmacy and administration in nursing. When those three steps do not talk to each other, the result is supplies consumed and not billed, or billed and not consumed.

Pharmacy, stock and purchasing

Supplies covers purchasing, receiving, stock and pharmacy. Tasy records each movement with the stock location and, for items that require it, lot and expiry. Consumption by unit is the base of each cost center's direct cost.

For management: consumption by unit and by patient, stock turnover, expiry losses, inventory differences, average purchase price.

Patient account and billing

Everything recorded in the encounter becomes an item on the account, priced under the payer's rules. Billing closes, audits and sends accounts in batches. The payer's response brings payment and denials.

For management: billing by payer, unbilled accounts and the time from discharge to batch, initial and final denials, days to collect. See unbilled accounts and billing and denials with Tasy data.

Finance, accounting and costing

Finance controls receivables and payables and their settlements. Accounting, when done inside Tasy, receives the entries generated by each module in batches. Costing allocates indirect costs and works out each cost center's result.

For management: income statement, margin by payer and by unit, budget versus actual, cash flow. It is the part that depends most on the quality of the others.

Where a manager should look first

When a month's figure does not add up, the useful question is "at which step was it born?". Some clues:

• Billing below expectations with normal volume: accounts stuck in billing or high denials. Look at unbilled accounts by stage.
• A unit's cost went up with no rise in volume: consumption recorded in the wrong unit, or a pharmacy return not posted.
• Occupancy differs between the BI and nursing: transfers entered late, inactive beds still in the register.
• Accounting revenue differs from billing: date rule, or accounts cancelled after being posted.

To see the whole hospital in one place, with the data Tasy already has, there is Clic Health.

Who writes this

Domínio started inside a hospital and has worked for more than 20 years with hospitals that run Tasy, from setup to accounting. If your board wants to understand where your hospital's Tasy is losing information, talk to us on WhatsApp or at comercial@dominiocontabil.com.br.

Related questions

Does Tasy need every module switched on?

No. Each hospital licenses and turns on the modules it needs. What matters is that the active areas are tied together; a module kept outside the system (accounting in other software, for example) becomes a monthly reconciliation.

Who should own the setup?

Each department answers for the setup of its own process, with central coordination, usually IT together with controllership. Setup with no owner is the most common cause of outdated rules.

Does Tasy already have management reports?

It has reports by area. What is usually missing is the board's integrated view, with the same rule for the same number everywhere.

Where should improvement start?

At registration and at the opening of the encounter. Almost every account and KPI problem starts there.